Privacy Policy

Looking for a quick summary? See our Data Privacy page for a plain-English overview and a simple form to request, correct, or delete your data.

This Privacy Policy explains how RepUSA Group LLC (“RepUSA Group”, “we”, “us”) collects, uses, and protects personal information when you visit our website, send us an enquiry, or apply for a job with us.

1. Information we collect

We only collect personal information that you choose to give us through the forms on this website, plus limited technical information sent automatically by your browser.

Business enquiries (Contact form)

• Name, company name, and email address
• The industry you select and the content of your message

Job applications

• Name, email address, phone number, location, and LinkedIn profile URL
• Years of experience, your CV/résumé, and any cover letter
• Any other information you include in your CV or cover letter

Please do not include sensitive information (such as Social Security numbers, health information, or details of race, religion, or sexual orientation) in your application. We do not need it at this stage.

Technical information

When you visit the website, your browser automatically sends technical information such as your IP address, browser type, and the pages requested. This is received by our web host and the third-party services listed in section 4.

2. How we use your information

• To respond to enquiries: replying to your message and discussing potential business
• To assess job applications: reviewing your suitability, contacting you about the role, and arranging interviews
• To operate and secure the website: preventing spam and abuse of our forms
• To meet legal obligations: including employment, record-keeping, and equal-opportunity requirements

We do not use your information for automated decision-making, and we do not send marketing emails unless you ask us to.

3. How we share your information

We do not sell your personal information, and we do not share it for cross-context behavioral advertising.

We share personal information only with:

• Service providers that help us run the website and deliver form submissions to us, such as FormSubmit (formsubmit.co), which forwards the contents of our forms to our email inbox, and our website host and email provider
• Professional advisers, such as lawyers and accountants, where necessary
• Authorities, where required by law or to protect our legal rights
• A successor business, if RepUSA Group is involved in a merger, acquisition, or sale of assets

4. Cookies and third-party services

Our website does not set its own cookies and does not use analytics or advertising trackers. However, the following third-party services are used and may receive your IP address and browser information:

• Google Fonts: our fonts are loaded from Google’s servers. See Google’s Privacy Policy.
• FormSubmit: processes form submissions and may display a CAPTCHA (Google reCAPTCHA) to prevent spam. See formsubmit.co.

5. How long we keep your information

• Enquiries: up to 12 months after our last contact, unless a business relationship follows
• Unsuccessful job applications: up to 12 months after the position is filled, so we can consider you for future roles and meet record-keeping requirements. You can ask us to delete your application sooner.
• General applications (not for a specific advertised role): up to 12 months after we receive them
• Successful applications: become part of your employee record and are kept under our employee privacy notice

6. Your privacy rights

Depending on where you live, including California, Colorado, Connecticut, Virginia, and other US states with consumer privacy laws, you may have the right to:

• Know and access the personal information we hold about you
• Correct inaccurate personal information
• Delete your personal information
• Opt out of the sale or sharing of personal information (we do not sell or share it)
• Not be discriminated against for exercising any of these rights

To make a request, use the privacy request form on our Data Privacy page. We will verify your identity before acting on the request and respond within the time required by law (generally 45 days). You may use an authorized agent to make a request on your behalf.

We extend these rights to all individuals, regardless of their state of residence.

7. Security

We use reasonable administrative, technical, and physical safeguards to protect personal information. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

8. Children’s privacy

This website is intended for businesses and job seekers aged 18 and over. We do not knowingly collect personal information from children under 13 (or under 16 in California). If you believe a child has sent us information, please let us know through our privacy request form and we will delete it.

9. International visitors

RepUSA Group is based in the United States. If you contact us from outside the US, your information will be transferred to and processed in the United States, where data protection laws may differ from those in your country.

10. Changes to this policy

We may update this Privacy Policy from time to time. Significant changes will be highlighted on this page.